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Promoting Nonprofit Events on Instagram

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A guest post by Jeff Porter of Handbid

Planning a successful event for your nonprofit can be a challenging and resource-intensive task. In addition to all the work you’re putting into planning the event, you’ve also got to make sure that people attend! While promoting your event to ensure you meet attendance goals can feel overwhelming, especially if you’re facing tight budgets, you don’t need to worry. Social media sites like Instagram can help you effectively promote your event on the cheap.

With the right strategy and implementation, Instagram can be a powerful and cost-effective tool for nonprofits to promote their events, reach new supporters, and drive attendance. Let’s explore some best practices that you can use to promote your event on Instagram.

1. Post Interactive Content

When it comes to promoting events on Instagram, engagement is key. By creating content that invites followers to engage, share, and participate in the conversation, you can expand your reach organically and inspire excitement among your supporters.

Instagram has several intuitive features you can use to easily add interactive elements to your content and enhance your event marketing strategy. Here are a few places to start:

  • Polls and Quizzes: These simple, fun tools encourage followers to interact with the content you post on your Story. You can use polls to ask your audience what they’re most excited about at the event or what silent auction items they’re planning to bid on. Quizzes can also be a playful way to get people thinking about your cause or event.
  • Q&A Buttons: The Q&A sticker on Instagram Stories allows followers to ask you questions, which you can answer in real time. For an extra personal touch, a staff member could do a “takeover” of your account, posting short videos to answer each question submitted.
  • “Add Yours” Button: This sticker invites followers to post their own content related to your event, which you can then share on your nonprofit’s page. For example, you could prompt followers to share photos of themselves preparing for the event or a message about why they’re excited to participate. It’s a great way to inspire user-generated content and create a sense of community among your supporters.
  • Instagram Live: Going live on Instagram is an excellent way to give a real-time, interactive experience to your followers. Host a live preview of your event, conduct interviews with sponsors or speakers, or even give a tour of the venue. Not only does this foster engagement, but it also offers a behind-the-scenes look that makes your followers feel more involved in the event before it even starts.

As you experiment with these features, check out other nonprofits’ profiles to see what’s working for them. Each feature offers unique ways to engage your audience, so don’t be afraid to try different combinations to see what resonates most with your followers.

2. Create a Hashtag for Your Event

Hashtags are a fundamental tool for nonprofit marketing on Instagram. When you create a unique hashtag for your event, it not only helps followers easily find and follow event updates, but it also makes it easier for you to track and engage with conversations surrounding your event.

Once you create a fun hashtag for your event (like #HoustonPawsGala), remember to use it in all communications so it sticks in supporters’ minds. This includes:

  • Event invitations
  • Event reminders
  • Posts leading up to the event
  • Posts during the event

This way, it will become a recognizable symbol of your event, making it easier for new followers to discover and get involved.

You can also encourage attendees to use the hashtag before and during the event. This will help create a sense of excitement and community while increasing visibility.

For instance, say your organization is using an online auction platform to host an exciting hybrid event all your supporters can attend. You could create a hashtag like #AuctionForACause2024. Use this hashtag in all of your Instagram posts and Stories promoting the event, and your guests can also use it when sharing their experiences online.

3. Collaborate with Event Sponsors

When you’re working with a tight event budget, leveraging partnerships and sponsorships can be a game-changer. Instagram offers a powerful platform for cross-promotion, where both your nonprofit and your sponsors can benefit from increased exposure. Collaborating allows you to tap into their audience and broaden your event’s reach without spending a dime on advertising.

Once you’ve secured a sponsorship, here’s what cross-promotion might look like:

  • Corporate Sponsors Sharing Event Flyers: Ask your sponsors to share your event flyer or promotional posts on their Instagram Stories or feeds to get the word out and generate excitement among their followers.
  • Behind-the-Scenes Content from Sponsors: If your event has a venue sponsor, ask them to create a behind-the-scenes video or tour of the venue. Not only will this give your audience a sneak peek, but it will also showcase your sponsor’s involvement in the event.
  • Teasers for Auction Items: If a sponsor has donated items for your auction, ask them to post teasers about their contributions. For example, a local business might share photos or videos of their donated item, enticing their followers to attend the event and bid.
  • Influencer Collaborations: If you have sponsors who are influencers or well-known figures in your community, ask them to promote the event on their Instagram pages. Even a simple shout-out can go a long way in raising awareness and encouraging attendance.

By building these partnerships, you not only reduce your marketing costs but also create a mutually beneficial promotional strategy that helps both parties reach new audiences. Be sure to discuss these opportunities with your sponsors early in your event planning process to ensure seamless collaboration.

Jeff Porter Jeff Porter, CEO

Jeff is no stranger to fundraising events, having participated in them for over 25 years. He ran his first fundraiser in 2005 and has managed over 50 auction events and fundraisers for his own charities, not to mention hundreds more with Handbid.

Jeff has been involved in technical product and software development since 1996 and has built and managed mobile app solutions since 2008. When it became clear that he and his wife, Kari Porter, needed a better solution for their fundraisers, developing a mobile bidding app was a no-brainer. The result? Jeff and his wife Kari developed and launched Handbid in 2011. The rest is what they call “history.”

Fundraising Tuesday: How Silent Auctions Get The Word Out for Your Nonprofit

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A guest post by Jeff Porter of Handbid

Nonprofit trends have changed dramatically in recent years. A few event types consistently prove to be successful for earning donations and long-term support. Silent auctions are particularly effective for getting the word out about your cause to your audience. This includes your current supporters, new donors, and potential business partners.

Silent auctions have several moving parts, making them more complicated than other fundraisers. With the right auction software, auctions can reach supporters in ways other fundraisers often struggle to do. After all, few other fundraisers offer donors something in exchange for their contributions.

To show how effective auctions are, this article will cover three ways they can help your nonprofit:

  1. Engage donors in a memorable event.
  2. Attract new audiences.
  3. Create connections with local businesses.

Engage donors in a memorable event.

Browsing auction items, bidding, and winning a prize is outright fun for your donors. At the end of the night, many of your guests will go home with a physical reminder of your event. Supporters who talk about their prizes with their friends and family will likely mention where they won them.

Handbid’s silent auction guide recommends procuring prizes that are experiences. This could include classes, vacations, or small day-out prizes like a massage or spa trip. While these prizes aren’t physical reminders, supporters will need to redeem them later. This means the auction they won them from will stay on their minds.

The only catch for creating a memorable experience is intertwining your nonprofit with your auction event. Some supporters may share with friends and family that they had a good time. Unfortunately, they might not remember what cause their bids supported. You can get ahead of this problem by educating supporters on your mission through your outreach and the event itself. This applies to announcements, printed handouts, and thank you emails.

Attract new audiences.

Silent auctions give supporters a new reason to donate. Unique auction items might attract supporters who hadn’t considered giving to your cause. Silent auctions are also super flexible in how they can be run. Their format allows for in-person, online, and hybrid events, which all can attract new supporters:

  • In-person auctions appeal to local community members who live close enough to attend. At in-person auctions, you can solidify your connections with long-term local supporters. Don’t forget to also welcome new supporters who have recently moved to your community.
  • Online auctions allow your nonprofit to connect with supporters all across the country. Virtual events have risen in popularity because of their global reach and lack of venue and catering costs. Online auctions can last for several days, so more supporters can discover your auction and cast a bid.
  • Hybrid auctions engage your local supporters, your remote supporters, and anyone who prefers to attend from home. These events allow supporters to decide how they engage, letting them choose how and when they interact with your nonprofit.

Auctions can help your nonprofit excite both new and current donors by marketing high-value and unique items. The chance of winning something can be as much of a reason to attend as the opportunity to support your cause.

Create connections with local businesses.

Your nonprofit will need to get auction items from somewhere. This makes auctions a great opportunity to reach out to local businesses. Bear in mind that not every connection will lead to a corporate sponsorship. 360MatchPro’s guide to corporate philanthropy points out that many businesses support charitable causes to improve their image and attract new customers. In other words, they have good reason to support your nonprofit—you’ll just need to do a little work to point it out to them.

Contacting businesses is a multi-step process. Not to mention, acquiring a full item catalogue can take months. Here is a breakdown of how your procurement team can start reaching out to businesses:

  • Create a list of potential business sponsors. Your team will need to research local businesses that cater to your audience. Then, create a list of potential partners. Likely candidates are businesses that have supported similar events, are doing well financially, or offer a product or service related to your nonprofit or event. Ideal partners will fit all three of these criteria.
  • Reach out to middle and low-priority businesses. With practice, your team will get better at appealing to businesses. Start with lower priority business partners. Your team can refine their approach without the stress of talking to one of your dream partners.
  • Follow up and thank businesses. After your event, follow up with a sincere thank you. Mailing thank you cards shows your nonprofit’s dedication to your professional relationships. Calling them on the phone after your event to thank them can open the door for future collaborations.

Remember that some businesses will prefer to support your event in different ways. Some might donate items or offer them at reduced prices, while others prefer to make a cash donation. No matter how they give, be sure to tell them thank you.

Jeff Porter of HandbidJeff Porter, Founder & CEO of Handbid, has spent 18 years in the non-profit industry. In 2004 he founded the Prader-Willi Syndrome Association of Colorado where he still resides as board chair.

Jeff learned early on that non-profits desperately needed better and more affordable fundraising solutions.  Leveraging his software background, he built most of the tools his charities used, and in 2011 he launched Handbid at his own fundraising event.  The goal was to improve the guest experience, reduce administration and increase revenue.  Handbid accomplished all of those goals, effectively doubling revenue in its debut. Nine years later, Handbid’s suite of tools has delighted over a half-million guests, generated millions of bids, and helped thousands of charities raise well over $100 million.

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