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Fundraising Tuesday: Nonprofit Database Management–5 Tips to Improve Donor Data

March 29, 2022 by Dennis Fischman Leave a Comment

A guest post by Gabrielle Perham at AccuData

Most nonprofit professionals understand how important donor data can be. After all, these metrics are your roadmap to improving donor communications, fundraising strategies, and dozens of other important functions.

But just because you understand the importance of data doesn’t mean that you’re storing or using it effectively. In fact, over 76% of nonprofit organizations have yet to develop a dedicated data strategy, and many struggle to effectively manage their donor databases. To help you cut through the clutter and make the most of your data, consider these top nonprofit database management tips:

  • Perform data audits
  • Standardize data entry and management
  • Implement cybersecurity measures
  • Invest in data enhancement
  • Optimize marketing and outreach

Even if your database is well-maintained, these nonprofit data hygiene and management strategies can help you boost functionality and leverage your data to its fullest potential!

Perform data audits

How are you supposed to begin addressing problems in your nonprofit database if you don’t know what they are?

According to Re:Charity’s data hygiene best practices, data audits are one of the first and most important steps of conducting a cleanse of your data records, giving you a high-level overview of specific issues, systemic weaknesses, and the overall health of your database.

Data audits are good at exposing inaccurate and outdated information. Plus, this diagnostic check-up should also expose areas of your database where your current data management practices are the most ineffective.

Standardize data entry and management

Effective nonprofit data management is about far more than just conducting mass database cleanses every so often. Instead, create a standardized process for recording and managing data. This can go a long way to make information quicker to find, locate errors more easily, and prevent mistakes before they happen.

For example, you might:

  • Standardize entry for mailing addresses, email addresses, and phone numbers.
  • Standardize abbreviations for common titles, numbers, and phrases.
  • Standardize and record protocols for verifying information, removing incorrect or redundant information, and reporting system issues.

These measures should cut down on time spent during your data audits, prevent a build-up of widespread system errors, and ensure that your data is clean, secure, and accurate.

Implement cybersecurity measures

As mission-based organizations funded by public goodwill, nonprofits are especially vulnerable to the negative press brought on by fraud and hacking scandals. To protect your donors and your nonprofit database from these online scams, implement nonprofit cybersecurity measures, like:

  • Get an SSL certificate for your nonprofit website, which should repel data fraud, boost public confidence, and increase website traffic
  • Leverage PCI-compliant payment tools, which abide by official credit card security standards to offer the highest levels of payment data protection
  • Educate staff on how to identify and address fraud, such as dealing with phishing scams and suspicious emails

For specialized tips and guidance, you may even invest in a professional nonprofit data service, which can carefully review and provide expert strategies to protect and manage your nonprofit database.

Invest in data enhancement

Beyond dealing with “bad” or “dirty” data, another important aspect of database management is strengthening your data. This is where data enhancement, or data append, can provide a powerful boost to your data strategies.

Data enhancement is the process of pulling data, such as donor demographics or geolocation, from external resources to enrich your outreach and marketing techniques. To conduct a data append, take a look at these critical steps from AccuData’s guide to data enhancement:

  1. Outline your organization’s marketing goals, noting what data is most important to achieve them.
  2. Partner with a professional data provider to enrich your data.
  3. Compare your internal with external datasets to align these records.
  4. Pull external data to integrate with your internal records, creating a richer outlook of your donors.

Once you’ve dealt with important issues in your nonprofit database, an effective data append can help to take your data strategies to the next level. In particular, it can strengthen donor outreach, improve your nonprofit SEO practices, and refine your nonprofit marketing strategies.

Optimize marketing and outreach

Once you’ve properly cleaned, refined, and enhanced the information in your nonprofit database, it’s finally time to launch data-driven strategies for the benefit of your nonprofit. For example, consider these fundamental techniques to improve your nonprofit data marketing:

  • Use predictive modeling to anticipate future donor behavior and build more effective outreach.
  • Segment donor data, grouping donors by characteristics that would best inform your marketing strategy.
  • Set key performance indicators to measure the success of your campaigns.

 

Nonprofit database management is about more than just tidying up your records—it includes the collection, upkeep, and use of your data to more effectively market your brand and appeal to donors. With these data-driven insights, you should be able to confidently tackle the challenges in your nonprofit database, acquire new donors, and inspire greater donations than ever before.


Author: Gabrielle Perham, MBA, Director of Marketing

Gabrielle is the Director of Marketing for AccuData Integrated Marketing. She joined the organization in 2017 and possesses more than 15 years of experience in strategic marketing, branding, communications, and digital marketing. She earned a B.S. in Marketing and an M.B.A in Marketing Management from the University of Tampa.

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Fundraising Tuesday: No Volunteers, No Problem–5 Fundraising Events for Small Teams

March 22, 2022 by Dennis Fischman Leave a Comment

A guest post by Howard Gottlieb at Read-A-Thon

From bustling 5Ks to complex community events, you’ve probably run into the same handful of results when searching for profitable and effective fundraising ideas. Yet while these fundraising events can be very engaging and lucrative, they’re simply too involved and need too many hands for your small fundraising team to host.

If you’ve found yourself stuck in this dilemma—looking for great fundraisers that can be pulled off without many volunteers or event organizers—then this list was made with you in mind. Whether you’re a young team just starting your nonprofit or a small but ambitious group of PTA fundraisers, teams of any size, budget, or cause should find a solution that suits their needs among these top fundraising ideas:

  1. Read-a-thon Fundraisers
  2. Google Ad Grants Program
  3. Virtual Merchandise Fundraisers
  4. Matching Gift Fundraisers
  5. Virtual Workshops & Classes

1. Read-a-thon Fundraising Events

Read-a-thon campaigns are an incredibly popular idea for K-12 organizations and can be especially effective for teams who engage with young, developing minds. That being said, read-a-thons can be applied to any organization interested in an educational fundraiser.

Like most a-thon events, read-a-thons are like any peer-to-peer campaign where participants share their donation pages to gain support for a target activity—and in this case, that target activity is reading. But unlike many other campaigns, read-a-thon fundraisers can be managed by a mere handful of campaign organizers, with marketing, communications, and the management of your campaign easily accessible through your online fundraising tools.

For best results, consider investing in a read-a-thon platform. With an affordable, dedicated read-a-thon fundraising solution, you will have access to:

  • Integrated marketing tools
  • Easily customizable fundraising pages
  • Data and reporting features

These tools and the remote capabilities of a read-a-thon fundraiser should allow your small team to handle the entire campaign with relative ease and potentially raise thousands of dollars!

For more information on read-a-thons and other simple, effective fundraising ideas in the educational sector, explore Read-A-Thon’s list of 50+ Elementary School Fundraising Ideas.

2. Google Ad Grants Program

The Google Ad Grants program gives eligible nonprofits the chance to obtain $10,000 a month to put towards ad credits on the Google search engine. To be considered for this program, applicants simply have to:

  • Hold an official 501(c)(3) charity status.
  • Agree to Google Ad Grant’s terms of service, conditions, and certifications.
  • Host a functioning, valuable website adhering to Google’s website policy.
  • Secure a website SSL certificate.

If your organization meets these standards, then you could very well have access to thousands of dollars in Google Ad Grants to raise brand awareness, revamp your online presence, and attract a vast number of new donors.

3. Virtual Merchandise Fundraising Events

Online merchandise sales are not only a profitable, year-round fundraiser, but they’re also surprisingly easy to set up through your website, a merchandise service provider, or a merchandise fundraising platform.

Here are some of the most popular, top-selling items for these kinds of fundraisers:

  • T-shirts, jackets, and hoodies
  • Mugs and water bottles
  • Tote bags and backpacks

Once you’ve decided on your merchandise, be sure to brand these items to your organization. Every time a donor wears or uses them, they’ll be marketing your brand to family, friends, and onlookers.

Additionally, Bonfire’s guide to designing and selling custom apparel offers these tips to ensure your merchandise sale is as successful as possible:

  • Before creating your merch, identify your audience, their tastes, and their interests.
  • Determine the most effective messaging and marketing channels for your audience.
  • Draw design inspiration from past branded materials, new design trends, and popular styles.

Once you have a firm grasp of what marketing strategies your audience responds well to and what they would genuinely want to buy, your merchandise should practically sell itself.

4. Matching Gift Fundraising Events

Did you know that an estimated $4 to $7 billion in corporate matching gifts goes unclaimed every year? A matching gifts fundraiser can help you to take advantage of this untapped well of potential donations and easily maximize revenue.

The great thing is that donors’ employers already have submission systems in place through which many donors should be able to get their gifts matched. Your main job is to promote matching gift opportunities so that your donors know that they could easily be giving double or triple the support to your organization without spending another penny.

To drive more traffic to your website, your donation page, and employers’ matching gift request forms, you could:

  • Integrate your website with social media, posting information about matching gifts and links to your donation page
  • Include promotions about matching gifts in your post-gift acknowledgments and other email communications
  • Integrate a matching gifts database into your donation form, streamlining the entire matching gift request process

These strategies should keep your donors educated about matching gift opportunities and encourage them to take that extra moment of time to submit a request and expand their support.

5. Virtual Workshops & Classes

As remote work and digital engagement increase, many donors are going a bit stir crazy, spending much of their time at home, on their devices, and looking for fulfilling activities. This is part of what has made virtual classes such a popular choice for many fundraising teams.

Streaming an online class is not only a great way to remotely engage your donors and increase donor affinity for your organization, but it’s also an especially easy event to host. All you have to do is choose a topic, select an instructor, organize your agenda, promote your fundraiser, and charge a small admittance fee for attendees to get the stream link.

Take a look at just a few class, webinar, or workshop ideas that you might use to attract interested supporters:

  • Painting, drawing, and crafts. These art-based class topics are a favorite among various age groups, working both as a fun online school fundraiser or a relaxing paint-and-sip for adult donors.
  • Dance and fitness. Promote health and physical activity with a dance, yoga, or fitness workshop. This can be a one-off beginner’s class or part of a recurring series.
  • Professional development. If you’d like to take a more serious approach to your online class, you could conduct a book discussion, an educational webinar, or a lecture about a professional topic that you think your donors would find interesting.

To maximize revenue and increase marketing and engagement potential, you might even partner with a local business or instructor that specializes in your workshop’s topic or activity.

As a smaller, newer, or more local fundraising organization, it can often feel as if you’re at a disadvantage in terms of your ability to effectively fight for your cause. However, while you may not have the same access to campaign resources or volunteers, these simple, manageable, and effective fundraising ideas should lead you in the right direction towards fundraising success!

 


HOWARD GOTTLIEB

Howard GottliebFounder and CEO, Read-a-thon Fundraising Company
Howard Gottlieb has been a serial entrepreneur for more than 35 years. His latest venture, Read-a-thon, is a novel school fundraising concept that truly shifts the paradigm when it matters most. Read-a-thon replaces in-person bake sales, magazine drives and the like with a contactless method of raising much needed cash, one that can be used both in real classrooms and virtual learning spaces. The real bonus? It promotes literacy and gets kids excited about picking up a book.

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A Resource Guide for People Who Want to Help Neglected or Abandoned Pets

March 14, 2022 by Dennis Fischman Leave a Comment

A guest post by Elena Stewart, life coach

If you love animals, the thought of your four-legged friends being abandoned or neglected can be outright heart-breaking. However, you don’t have to sit back and let these things just happen. You can make a difference. This resource guide provides actionable tips for people who want to help pets in need.

Determine How You’re Going to Help Pets

 Come up with a concrete plan to inform a clear path of action.

  • Research animal charities and the work they do to get ideas for how you can help.
  • You might also conduct a community needs assessment to see what your local area needs in terms of animal care.
  • Once you have an idea, sketch out a business plan detailing things like your mission statement, required resources, and overhead costs.
  • Consider setting up a formal nonprofit entity to structure your support efforts.

Invest in the Resources You Need to Make a Change

You’ll likely need some supplies, which you can fund yourself or with the help of donations.

  • Make a list of all the possible startup and overhead expenses you can think of.
  • If you don’t have the money yourself, look to external sources to fund your startup.
  • Start by securing the basic facilities and equipment. For example, if you start an animal rescue, you’ll need accommodation.
  • You’ll also need manpower to run your nonprofit. Find like-minded volunteers who care as much about animals as you do.

 Gather Support by Spreading the Word About Your Efforts

By getting more people to support your cause, you can help more animals in need.

  • Create a website with information about what you do and how they can help.
  • Make business cards, pamphlets, flyers, and other printed materials to share with your community. There are free online tools that you can use for professional business card design and more.
  • Connect with other nonprofits in your area that serve animals, such as veterinarians or your local humane society, or ASPCA.
  • Work with communications professionals who specifically serve nonprofits to further raise awareness.

If you see animals in your community that could use a helping hand, don’t despair. You have the power to make a change. Trust the tips above to guide you as you figure out how to best help pets in need in your area.

 


Elena Stewart made the jump from a corporate job she wasn’t entirely happy with, to running her own business that gives her the financial freedom and flexible lifestyle she’s always wanted. As a life coach, she now gets the happiness of helping others get to the places that might seem out of reach.

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